Typically, alerts are dynamic and will change each time you view them.
How to save a new alert
Step 2. Select Actions > Save (as shown below).
Set up the desired ranges for red, yellow and green for your alert. The alert changes colour as a number (e.g. sales figures) falls within the relevant range. You will see a preview of what the alert will look like as you enter the ranges.
You can also subscribe to have an alert emailed when it reaches a particular status.
Save. This creates an alert (favorite) with the current user as the owner. It automatically opens as a summary chart. You can switch between this view and grid view.
Create an alert from a favorite
Example: 'Lost customers' alert
In this example, we will create an alert for 'Lost Customers'.
Step 1. We'll assume here that our advanced search identified 251 'lost' customers, who have purchased something in the last year but nothing in the last three months.
Step 2. Turn this result into a summary chart and configure the color ranges.
- Choose the Chart icon, and choose Summary.
- Choose Summary = Count, Summary Type = Traffic Lights and Decimal Points = 0.
- In this example, we'll assume that up to 50 lost customers is acceptable (green), up to 75 lost customers is a problem (yellow) and anything more than 75 is bad (red). So the color range needs to be set as follows:
Step 3. Save as a favorite.
- Select Actions > Save.
- Name the favorite 'Lost Customers', share if required and Save.
Subscribe to an alert
- From the Home screen, or your list of favorites, choose the gray Subscribe icon next to an alert (remember that an alert is a type of favorite).
- Select a delivery format, frequency of delivery and delivery time. The default time is 9am.
- Choose which status should trigger the alert to be emailed (i.e., red, yellow or green - this relates to the colour of the icon that appears next to an alert on the home page). If you don't choose a status, the alert will be emailed at your nominated time regardless of status.
- 'Test' if you wish, to receive a test email.